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Timesheet - Policies & Rates

Group Policies & Rates

  • Administrator is able to create a list of group policy within a company.

  • A group policy defines rules and guidelines that affect how the timesheet system works and how overtime is computed

  • It can be grouped by company, department or locations & projects.

  • The policy will be applied when employee clocks/ submit their attendances.


Terms & Definitions for rules, OT settings

S/No. Features Options Description
1. Route Approval Workflow Tick if the timesheet requires approvalapproval. Approval workflow must be setup
2. Display Submission Frequency Alert Frequency –
Weekly, Daily
Submission frequency will be displayed in timesheet submission page
3. Deduct lateness from total hours Allow [x] mins Mins of Grace Period for Lateness
4. Allow auto populate entry based on schedule Populate for - Time In & Out
Time In only
Time Out only
Timesheet entry will be automatically populated. Setting up of schedule is required.
5. Control entry of break time in timesheet in block of [x] mins [x] mins
6. Flag in Timesheet when exceeds [x] hours a day
7. To round Time In/Out To round Time clock/ Total hours based on time clock rounding settings
8. Allow to edit public holiday hours in timesheet Tick to allow public holidays hours editing
9. Allow cross day entry in timesheet Tick to allow cross day entry. Example: 18:00 - 06:00 (next day)
10. Pay break hours Break time will be included in total hours.
11. Show Premium Hours Allow entry of premium hours
12. Show Training Hours Allow entry of training hours
13. Allow manual entry/editing in pre-submitted timesheet
14. Allow advance entry in timesheet Allow entry of timesheet beyond today's date
15. Enable photo capturing Selfie when taking attendance
16. Enable GPS tracking Geo location is tracked when taking attendance
17. Hide approval section in timesheet (hardcopy) Remove approval sign off in timesheet printout
18. Requires to log leave records Allow employee to indicate their leave records in timesheet
19. Requires to log leave recordsAllow employee to indicate their leave records in timesheet
20.Send notification to remind employee to time in/out Employee will be reminded to time in/out if they didn't do so by their standard working hours
20.Send weekly attendance reportTick to activate weekly attendance
21.Include in attendance report
22. OT Scheme Options:- Daily
Weekly
Weekly+
23.22. Scheme Type Select a period Eg. Mon - Fri > X(x) hours (eg 42 or 44 per week)
24.23. Is PH hours inclusive of OT scheme Yes or No To include hours earned for PH in OT computation
24.Includes hours worked before scheduled time?Yes or NoTo include hours worked before scheduled time in OT computation
25. Includes hours worked before scheduled time? Yes or No To include hours worked before scheduled time in OT computation
26. Includes hours worked before scheduled time?Yes or NoTo include hours worked before scheduled time in OT computation
27.Min hours worked before OT X(x) min Hours Provide a minimum work hours before OT
28.27. To follow schedule for min hours worked before OT? Yes or No To include hours worked before scheduled time in OT computation
29.28. Is Premium Hours inclusive of OT scheme? Yes or No To include premium hours in OT computation
30.29. OT hours rounding to nearest mins X(x) mins Provide a value to round OT hours
31.30. To allow edit OT? Yes or No Allow to edit OT after computation


Rate settings

S/No.FeaturesOptionsDescription
1.Tick to link to Payroll Components